Hiawatha USD 415 is currently accepting applications for a part-time counseling assistant at Hiawatha High School. Submit district application to mclary@usd415.org or mail to Hiawatha USD 415 706 S 1st St.~PO Box 398 Hiawatha, KS 66434.

District Application

USD 415 Position Description:

Position Title: Counseling Assistant
Department/Location: High School
Position Qualification: Classified
Reports To: Building Principal
Approved By: BOE

PURPOSE: Provides secretarial support and coordinates efficient operation of counseling office; deals with public and internal business: office management, scheduling, taking dictation, developing records and reports, and relieves counselor(s) of clerical and minor business details.

ESSENTIAL DUTIES: (Other duties may be assigned)
• Schedules and coordinates lunchtime visits and displays with post-secondary representatives from various community colleges, universities, vo-tech schools, and military organizations.
• Assists in the organization of the annual Career Expo and Fair held in the fall from coordinating with vendors and presenters to the facilitation of the day’s events.
• Maintains information on all bulletin boards containing post-secondary information and scholarship information directly outside the counseling office and throughout the hallways as instructed to do so.
• Serves as the main organizer and point of contact for the scholarship program for the graduating class. This begins in the fall by contacting donors and ends with the Awards Program in May. Numerous tasks are completed in between.
• Prepares, distributes, collects, and organizes permission slips for various activities in which students leave campus to attend college and career activities sponsored by the counseling center. May occasionally accompany students on such trips.
• Arranges transportation requests as needed.
• Maintains personal records for high school and assists with preparation of academic tracking (permanent records and transcripts);
• Prepares outgoing mail and notices; composes and types routine correspondence.
• Assists with preparation of and distribution of student grade and progress reports as needed.
• Maintains updated list of senior parents’ emails and provides regular communication to them about various events throughout the year.
• Works with students and staff as required including but not limited to scheduling and disseminating information on counseling events
• Answers telephone and gives information to callers or routes calls and places outgoing calls; assists in operation of office equipment.
• Schedules appointments for Counselor(s).
• Greets visitors, ascertains nature of business, and directs or conducts visitors to appropriate location.
• Participates in in-service training.
• Manages all job duties with the mobility, agility, dexterity, and focused observation it takes to meet job standards of performance.

• Provides information to the public.
• Assists with program support.
• Maintains and files routine correspondence and records.

• Must support district mission, goals and objectives.
• Must meet all safety requirements as directed by the District.
• Professional evaluation performed annually by the Building Principal.
• Must maintain the confidentially of counselor, students, and staff members at all times.

CONTRACT LENGTH: Equal to student contact days as determined by the BOE approved district calendar.

EDUCATION and/or EXPERIENCE:E Shall have a high school diploma.

QUALIFICATION REQUIREMENTS (SKILLS/ABILITIES): Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to efficiently utilize Microsoft Office Software is a must: Excel, PowerPoint, Word, Publisher. Experience with Google Drive, Forms, Sheets, is a plus.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively with vendors, administrators and staff.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships with staff and the school community
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situation.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. Specific vision abilities required by this job include close vision and distance vision.